Personnel Administration

Effective management of HR records (personnel administration) is a continuous process that demands attention to detail, deep knowledge of labor law, and constant monitoring of changes. The accuracy of HR documentation is crucial not only for compliance with the Republic of Moldova’s Labor Code but also for protecting the interests of both the employer and the employees. Incorrect or incomplete record-keeping can lead to serious fines, labor disputes, and negative outcomes during inspections. Our company offers comprehensive services to manage your HR records, guaranteeing order, legal compliance, and risk minimization.

Why Flawless HR Records Management is Critically Important

Competent management of personnel documentation ensures:

Legal Security: Full compliance with legal requirements, preventing claims from the State Labor Inspectorate and other regulatory bodies.
Risk Minimization: Reducing the likelihood of labor disputes and conflicts with employees.
Transparency and Order: A clear and structured personnel accounting system that simplifies internal processes and audits.
Effective Management: Providing up-to-date information for HR management decisions.
Interest Protection: A reliable foundation for defending the company’s position in case of legal proceedings.

Our HR Records Management Services

We provide a full spectrum of services covering all aspects of personnel management and documentation.

Development and Update of HR Documentation

Local Normative Acts: Drafting and updating internal regulations, rules of internal labor discipline, salary policies, bonus policies, personal data protection policies, and other local acts necessary for your company.
Employment Contracts and Addenda: Drafting, amending, and terminating employment contracts, as well as preparing addenda, in accordance with the legislation of the Republic of Moldova.
Orders and Directives: Preparing all types of personnel orders (for hiring, transfer, dismissal, leave, business trips, disciplinary actions, etc.) and other administrative directives.
Job Descriptions: Developing or correcting job descriptions for all positions in the staffing table.

Maintaining Employee Personal Files

Formation and Storage: Proper formation and systematic storage of each employee’s personal file, including all required documents (applications, copies of documents, orders, evaluation sheets, etc.).
Data Updates: Timely entry of changes into personal files when personal data, positions, or working conditions are altered.

Accounting for Working Time and Leave

Time Sheets: Managing working time sheets and monitoring compliance with the work and rest regime.
Vacation Schedules: Drafting and monitoring compliance with annual leave schedules, and processing all types of leave.

Documenting Business Trips and Sick Leave

Documentation: Correct processing of documents related to business trips (orders, travel certificates, expense reports), as well as accounting for and processing sick leave certificates.

Interaction with State Bodies

Registration of Employment Relationships: Ensuring timely registration of employment relationships with the National Labor Inspectorate and other relevant state bodies.
Preparation for Inspections: Comprehensive preparation for inspections by the State Labor Inspectorate, tax authorities, and other regulatory bodies, as well as providing accompaniment during such inspections.

HR Consultations

Expert Advice: Providing up-to-date consultation on any issues related to HR records management and the labor legislation of the Republic of Moldova.

Why Choose Us?

Our specialists possess deep knowledge of the Republic of Moldova’s labor legislation and extensive practical experience in managing HR records for companies across various sectors. We guarantee accuracy, confidentiality, and efficiency when handling your personnel documentation. By choosing us, you gain a reliable partner who will ensure impeccable order in your HR accounting, minimize risks, and allow you to focus on the strategic development of your business.